Question 1

Can I upload large video files without using WeTransfer?

Accepted Answer

Audiovisual productions generate massive files: high-resolution videos, RAW material, image sequences. WeTransfer and similar services have limits, links expire in days, and you end up resending the same files multiple times when someone needs them again.

Aprolio supports large files directly on the platform, integrated with the project context. You upload the video, it's associated with the corresponding production phase, and all stakeholders access when they need. No expiring links, no frustrating limits.

This eliminates the administrative work of managing file transfers. The photographer uploads shooting photos directly, the editor uploads cuts, you have everything centralized. They report 50% less time on file logistics, time you reinvest in creative production management.

Question 2

How do I organize the different production phases?

Accepted Answer

An audiovisual production has interdependent phases: pre-production, shooting, editing, color, sound, final delivery. Each phase has its own deliverables, responsible parties, and deadlines. Without clear structure, chaos is inevitable: mixed files, confusion about what's ready, exhausting manual coordination.

Aprolio lets you structure the project by phases using organized folders: Pre-production (scripts, references, casting), Shooting (dailies, set photos), Post (cuts, exports), Delivery (final masters). Each phase clearly shows its status and progress.

This visual organization allows everyone involved (director, editor, client, associate producers) to instantly understand where production is, what's pending, who has the ball. You reduce status meetings and confusions about which files to use.

Question 3

Can the client give feedback on videos?

Accepted Answer

Video feedback is notoriously difficult: 'change something at minute 2:30... no, further ahead... where the product appears'. Emails with vague descriptions create misunderstandings that translate into costly re-edits. Each lost iteration consumes hours of editor time.

In Aprolio the client comments directly on the video timeline: they can write 'adjust rhythm of this scene' or 'audio is low here' with precise reference to the exact moment. Comments are organized by version and you receive centralized notification of all feedback.

Producers who implement this visual feedback system report 45% fewer re-edits due to misunderstandings. The editor understands exactly what to change and where, the client can give specific feedback without frustration, and the review cycle accelerates dramatically.

Question 4

How do I know which is the final approved version?

Accepted Answer

In long productions with multiple versions (v1, v2, v3, client revision, final adjustment, FINAL, FINAL_2), knowing which is the approved master becomes confusing. Wrong versions have been delivered to broadcasters, work has been lost when someone overwrote the wrong file.

Aprolio automatically versions each cut you upload with clear chronological nomenclature. When the client approves, you change the status to 'Approved' and it's formally recorded which exact version is the master. The final version is always clearly identified and protected.

This traceability eliminates costly confusions. When you need to deliver the master to distribution, you know exactly which one it is. When the client asks about a specific version, you find it immediately. The integrity of your final deliverables is guaranteed.

Question 5

Can I coordinate with multiple external vendors?

Accepted Answer

Modern productions involve multiple external collaborators: photographers, freelance editors, musicians, post studios, colorists. Coordinating everything by email and WeTransfer is chaotic: crossed files, outdated versions, confusion about responsibilities.

Aprolio allows you to give controlled access to specific vendors. The photographer uploads shooting photos directly, the music composer uploads soundtrack options, the colorist accesses the exports they need. Each one sees only what corresponds to them.

You have centralized visibility of everything they upload without being the intermediary for every file. No more 'I'll forward what X sent me' and 'send me the link that already expired'. Production flows with everyone coordinated in the same space.

Question 6

What happens to files when production ends?

Accepted Answer

The archive of finished productions has enormous value: for future similar productions, for re-cuts, for promotional material, for demonstrating your work to new clients. But hard drives fill up, cloud services cost money, and eventually files get lost or become inaccessible.

Aprolio permanently stores all production files: final masters, intermediate versions, reference material. The client can access the final video months later without asking you for anything, you have complete archive for your portfolio and future references.

This transforms each finished production into an accessible and organized asset. You can show your work to potential clients with real material, recover assets for related projects, and have peace of mind that nothing will be lost. It's your professional production archive with zero maintenance effort.

Producer

Software for Producers

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Management Tool for Producers

Specific Features for Producers

Your workflow with Aprolio

Plan phases

Coordinate team

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Relevant use cases

Frequently Asked Questions

Can I upload large video files without using WeTransfer?

How do I organize the different production phases?

Can the client give feedback on videos?

How do I know which is the final approved version?

Can I coordinate with multiple external vendors?

What happens to files when production ends?

Related roles

Creative Director

Project Manager

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