Question 1

What is project management software for video production companies and why do I need one?

Accepted Answer

Project management software for video production companies is a platform that centralizes the complete audiovisual production pipeline: from script and storyboard delivery to final master archiving, including all editing iterations with precise client feedback.

Unlike generic tools like WeTransfer or Dropbox, specialized solutions like Aprolio are designed for specific production company workflows: large video files that don't expire, structured versioning of each cut (rough cut, fine cut, master), and precise feedback by scene or specific minute.

Production companies that implement a specialized system report a 40-50% reduction in unnecessary re-edits thanks to more precise feedback, and completely eliminate the 'expired links' problem that forces constant file resending.

Question 2

How do I manage large video files without using WeTransfer or expiring links?

Accepted Answer

The main problem with WeTransfer is that links expire in 7-30 days, generating an endless cycle of 'resend me the link' that consumes time and professionalism. Aprolio completely solves this: files live permanently in the client portal.

You upload the video directly to the platform, without restrictive size limits. The client accesses their portal whenever they want and can preview, download, or share internally without depending on you. There are no expiring links or need for resending.

For productions with multiple deliverables (TV spot, social media versions, extended version), all stay organized in the same project. The client can access original material, intermediate versions, or final master even years after production. It's your professional production archive with perpetual access.

Question 3

How do I organize cut versioning when there are multiple rounds of feedback?

Accepted Answer

Audiovisual productions typically go through 3-5 iterations before final approval: offline, rough cut, fine cut, colorization, master. Without a structured system, you end up with 'Spot_v3_FINAL_withmusic_THISONE.mp4' and inevitable confusion.

Aprolio implements automatic versioning at the deliverable level: each time you upload a new cut, the system registers it as v2, v3, etc., keeping the entire history accessible. The client always clearly sees which is the latest version but can review previous cuts if they need to compare.

Each version maintains its own context: what client feedback it incorporated, editor notes, delivery date. This way you perfectly reconstruct the process months later when the client wants a re-edit based on 'that version that had the original music'.

For complex productions with multiple parallel deliverables, the dashboard shows you the versioning status of each piece: which cuts are under review, which are approved, which are pending feedback.

Question 4

Can clients give specific feedback on scenes or concrete moments in the video?

Accepted Answer

This is one of the biggest pain points for production companies: receiving vague feedback like 'change something around minute 2' or 'adjust the color of the middle part'. Aprolio allows the client to comment very specifically on each video version.

The client can write comments like 'At 1:32-1:45 the music competes with the voiceover, volume needs to be lowered' or 'The transition at 0:45 is too abrupt, try a fade'. Comments stay associated with the specific timecode and organized by cut version.

You receive automatic notifications of each comment with exact context. No more WhatsApp chains where you get lost about which feedback corresponds to which version or which specific moment. Feedback stays documented, precise, and traceable.

Production companies that transition to structured feedback report 45% fewer re-edits because client instructions are much clearer and more specific.

Question 5

How do I coordinate between direction, editing, color grading and client without communication chaos?

Accepted Answer

Audiovisual productions involve multiple roles: director, editor, colorist, executive producer, and multiple stakeholders on the client side. Without a centralized platform, coordination fragments across emails, WhatsApp groups, and calls that nobody documented.

Aprolio allows you to assign the relevant team members to each production. Everyone sees the same project with the same versions, can comment on specific cuts, and receives automatic notifications when someone uploads a new version or leaves feedback.

You can use visual states to coordinate the pipeline: 'Offline Ready', 'In Editing', 'Color In Process', 'Pending Client Approval', 'Master Delivered'. The integrated calendar syncs shoot dates, delivery deadlines, and review slots.

The client only sees what they should see (versions ready for review, not the multiple internal offlines), while your team has complete visibility of the process. Everything stays documented for future reference.

Question 6

Can I create a professional archive with the history of all my productions?

Accepted Answer

Yes, all content lives permanently in Aprolio while you maintain an active account. This converts the platform into your professional production archive: access the spot from 3 years ago, the intermediate versions, client feedback, decisions that were made.

This is enormously valuable in multiple scenarios: when a client wants a re-edit based on old material, when you need references for a similar project, when you onboard a new editor who needs to understand how you worked with that client.

Unlike hard drives that corrupt or WeTransfer that expires, Aprolio is secure cloud storage with automatic backups. Access is instant from any device, and the original client can continue accessing their material when they need it.

Audiovisual Production

Software for Audiovisual Production

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Management Tool for Audiovisual Production

Features Designed for Audiovisual Production

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Frequently Asked Questions

What is project management software for video production companies and why do I need one?

How do I manage large video files without using WeTransfer or expiring links?

How do I organize cut versioning when there are multiple rounds of feedback?

Can clients give specific feedback on scenes or concrete moments in the video?

How do I coordinate between direction, editing, color grading and client without communication chaos?

Can I create a professional archive with the history of all my productions?

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