Share versions, receive feedback and approve deliveries
The portal that centralizes the entire review process in one place. Versions, feedback, approvals, meetings and shared calendar. Everything organized.
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The most efficient companies trust
Aprolio's technology
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Results that speak for themselves
Real data from teams that centralized their review process
+50%
productivity boost
Teams working with centralized tools reduce wasted time and repeated tasks.
+50%
faster projects
Less friction in feedback → more agile decisions → deliverables delivered sooner.
-90%
fewer errors and rework
Version control and comments in one place reduce critical confusion.
+47%
in client satisfaction
Clarity, order and tracking generate a much better experience.
+74%
improvement in client-company relationship
Transparency and centralized communication strengthen long-term relationships.
Is your client review process a mess?
A single organized flow, without emails, errors or duplicates.
Endless email chains
Feedback arrives via WhatsApp, email, Slack and calls. Each comment gets lost in endless threads, creating confusion about which version was commented on and generating constant delays.
Which is the latest version?
"Design_final_final_v2_this_one.zip" saved in 3 different folders. The client asks which one is right and nobody knows for sure.
Ambiguous approvals
An "OK 👍" on WhatsApp is not a formal approval. Weeks later appears: "I didn't approve that, I just said it was okay".
With Aprolio, chaos becomes order
A single space where versions, comments, approvals, shared calendar and video calls coexist in a clear, organized and professional way.
See how it worksEverything you need for a flawless workflow
Aprolio solves chaos with features designed to streamline your projects and delight your clients.
A unique space for each client
Forget sending WeTransfer links. Give your clients a professional portal where they can see all their projects organized by categories and folders, with versions and comments in one place.
- Organize deliverables in hierarchical categories and subfolders.
- Clear view of each deliverable's status with task checklist.
- Intuitive interface that your clients will love to use.
Everything is recorded, nothing is lost
A complete timeline where every action is recorded: new versions uploaded, comments, status changes, meetings and deadlines. You'll always know what happened, when and who did it.
- Shared calendar with deadlines and project events.
- Tracking of comments, tasks and responses.
- Complete traceability with activity history.
Clear approvals and integrated meetings
Allow your clients to officially approve work with clear visual states. If you need to discuss something, schedule a video call directly from the shared calendar.
- Visual states: Pending, Changes Requested, Approved.
- Integrated video calls to review deliveries in real-time.
- Immutable history with date, time and author record.
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Coordinate without leaving the platform
Shared calendar with your client where you visualize deadlines, events and meetings. Create video calls with one click and review deliveries face to face.
- Monthly and weekly view of all project events.
- Integrated video calls with automatic link for each meeting.
- Deliverable deadlines automatically synchronized.
Categories, folders and checklist
Organize deliverables in hierarchical categories like folders. Each deliverable can have its own task checklist for detailed progress tracking.
- Hierarchical category system with unlimited depth.
- Task checklist per deliverable with visual progress.
- Intuitive file explorer style navigation.
Ready to transform your workflow?
Join the companies that already manage their deliveries professionally.
Start free nowSmart notifications that keep everyone in sync
Automatic summary of all changes via email. No one misses anything important without being saturated with constant alerts.
Your Company
Upload versions, comment, change status
AWS
Every hour
Sends automatic activity recap
Your Clients
Receive email, approve, comment
Your Company
Upload versions, comment, change status
AWS
Every hour
Sends automatic recap
Your Clients
Receive email, approve, comment
No saturation
Hourly recaps avoid spam from instant notifications
Guaranteed delivery
AWS infrastructure ensures every email reaches its destination
Bidirectional
Communication from company to client and vice versa, always in sync
Perfect for every sector
Aprolio adapts to the specific needs of your industry
Agencies and creative studios
Branding, design, video, social media, marketing... Upload versions, receive feedback and accelerate approvals.
Consultancies and firms
Strategy, HR, SEO... Present versioned deliverables with a clear and organized change history.
Architecture and engineering
Plans, renders, certifications... Share heavy technical files with formal tracking and traceability.
Lawyers and legal sector
Contracts, reports, agreements... Control sensitive versions where every change matters and is recorded.
Audiovisual production companies
Video editing, scripts, storyboards... Receive direct feedback on versions and cuts, all in one place.
B2B training and academies
Materials, reports, deliverables... Control deliveries per client and professionalize communication.
Aprolio vs other tools
Aprolio is not a replacement for your internal project manager, it's the perfect complement: the professional communication and approval layer that sits between your team and your client.
| Feature | Aprolio | Asana | ClickUp | Jira |
|---|---|---|---|---|
| Main Focus | Focus on agencies, firms, studios and professionals working for external clients. | Project management for internal teams. | Customizable tool for multiple internal workflows. | Project management for software development teams. |
| Deliverable Control | Native function. Versions, hierarchical categories, task checklist and history per client. | Simulated with tasks and attachments, without native version control. | Based on tasks and subtasks to organize attachments. | Oriented to "issues", where deliverables are a secondary artifact. |
| Client Portal | Native and branded. Secure space with shared calendar and video calls. | Clients are "guests" to an internal management interface. | The interface for guests is not optimized for the client experience. | Not designed for external clients; the interface is technical. |
| Calendar and Meetings | Shared calendar with deadlines and integrated video calls with one click. | Task calendar but without integrated video calls. | Calendar view but meetings require external integrations. | No visual calendar or integrated meetings. |
| Comments on Versions | Native function. Comments per version, linked to the correct file. | Has comments on tasks and image annotation tools. | Includes file annotations and assignable comments on tasks. | Comments within "issues", not optimized for version feedback. |
| Ease of Use | Very Easy. Its specialization makes it very intuitive for agency and client. | Medium learning curve due to its number of options. | High learning curve due to its great flexibility and customization. | Difficult to use if not familiar with Agile methodologies. |
Don't just take our word for it
Discover why the most efficient agencies choose Aprolio to manage their projects.
"Aprolio has completely transformed the way we manage reviews. Our clients are happier and our projects move twice as fast."
Laura Gómez
Creative Director at Neon Raccoon
"Communication with clients is now much clearer and more efficient. No more endless email threads and confusion about which version is final."
Carlos Rivera
CEO at Pixel Perfect
"The client portal is incredibly intuitive. It gives our clients the autonomy they need and us the organization we craved."
Sofía Martin
Project Manager at Blue Whale
Ready to transform your deliveries?
Sign up for free and start managing up to 3 clients at no cost. No credit card, no commitments.